National Shared Services Office Act 2017

23.

Disclosure of interests

23. (1) Where a member of the Board, or a consultant or an adviser engaged by the Board, has a pecuniary interest or other beneficial interest in, or material to, any matter to be considered by the Board, he or she shall—

(a) in advance of any consideration of the matter, disclose that interest and its nature to the Board,

(b) not take part in any consideration of the matter or make any recommendation in relation to the matter,

(c) not influence, seek to influence or vote on any decision to be made in relation to the matter, and

(d) withdraw from a meeting at which the matter is being discussed or considered for so long as it is being so discussed or considered, and shall not be counted towards a quorum during any such consideration or discussion.

(2) Without prejudice to the generality of subsection (1), a person is regarded for the purposes of this section as having a beneficial interest if—

(a) he or she or any connected relative, any nominee of his or hers or any connected relative of the nominee is a member of a company or any other entity which has a beneficial interest in, or material to, a matter to be considered by the Board,

(b) he or she or any connected relative is in partnership with or in the employment of a person who has a beneficial interest in, or material to, such a matter,

(c) he or she or any connected relative is a party to any arrangement or agreement (whether or not enforceable) concerning land to which such a matter relates, or

(d) any connected relative has a beneficial interest in, or material to, such a matter.

(3) For the purposes of this section a person shall not be regarded as having a beneficial interest in, or material to, any matter by reason only of an interest of the person, or of any company or other entity or person referred to in subsection (2), which is so remote or insignificant that it could not reasonably be regarded as likely to influence a person in considering, discussing or voting on any question with respect to the matter or in performing any function in relation to it.

(4) Where a question arises as to whether or not a course of conduct, if pursued by a person, would be a failure by the person to comply with subsection (1), the question shall be determined by the Board, and particulars of the determination shall be recorded in the minutes of the meeting concerned.

(5) Where a disclosure under subsection (1) is made to the Board, particulars of the disclosure shall be recorded in the minutes of the meeting concerned.

(6) Where the Minister is satisfied, on being informed by the Board, that a member of the Board has contravened subsection (1), the Minister shall determine the appropriate action (including removal from office) to be taken in relation to that person.

(7) Where the Board is satisfied that a person other than a member of the Board has contravened subsection (1), the Board shall determine the appropriate action (including termination of contract) to be taken.

(8) In this section—

(a) “connected relative”, in relation to a person, means—

(i) a spouse, civil partner, parent, brother, sister or child of that person, or

(ii) a spouse or civil partner of a child of that person,

and

(b) a reference to the Board includes a reference to a committee of the Board appointed under section 26.